Facilities and Bookings

Click to save your changes.

 

 

MyCourts should not be running at the same time that you save any changes here as you may damage MyCourts database.

 

 

Click to open the Customize Groups window.

Click to open the Customize Facilities window.

Click here to enable and configure the Members Reservations Policy.

You can chose the length of each booking period here. You have a choice of multiples of 15 minutes each.

 

MyCourts uses these periods to calculate your booking fees as well. For example, you may decide to have a minimum booking period of 1 hour and after that, multiples of 15 minutes. You would therefor set the booking period to 15 minutes. The hirer would then book a facility for say 5 periods which would equal 1 hour 15 minutes.

If you wish to allow your staff to override the minimum booking period, enable [] this option.

 

The minimum booking period for each Group is configured under the Customize Groups window.

Select the time that the first booking may commence.

Select the time at which the last booking of the day must finish.

Normally, MyCourts will not permit you to record a booking that extends beyond the finishing time defined above. If you disable this option by crossing it then MyCourts will ignore the last booking period and merrily record the booking for a maximum period of 24 hours providing no other booking conflicts with the new one.

 

This option is intended for use by Clubs who operate 24 hours per day and hence the continuation of the booking beyond the 'Last Booking' time would be normal.

 

NOTE: The booking may not be displayed in the appropriate grid cells if you have not configured MyCourts First and Last Booking times span to include those booked periods.

If you do not allow bookings to be made before a certain period of time then select the days and hours here. This setting is enforced in both the desktop and on-line booking screens.

 

For example, if you do not allow bookings to be made for a facility beyond 7 days hence, then select 7 in the Days section. Bookings will not be permitted until the required period falls within the next 7 days. The time is calculated in hours.

 

Leaving these at '0' disables this restriction.

 

Desktop:

 

 

and on-line:

 

You can record up to 4 players names in the booking records if you enable [] this option: Otherwise, Player 2, 3 and 4 will be grayed out.

 

 

 

If enabled, the on-line booking system will display fields for this information to be inserted by the hirer :

 

 

You can also chose to display the 4 players names in each facility window in the MCA Setup Display window.

If you do not have members then disable [] this option. All reservations etc will then need to be entered as 'Casuals'.

If you have configured the maximum number of periods that a reservation can be made for in the Groups Setup, you can override this setting for Staff Members only by toggling this option on [].

 

Toggling this option on (the default) will not limit the number of periods displayed in the relative selection box.