Events Window

Click to close this window.

Click to open the following menu:

 

Click Add, Edit or Delete as required.

 

If Adding an event, the text boxes will be cleared and you will be able to enter the new information into them. Also, the Menu Bar will change and will give you the options of Saving your changes or Canceling them.

 

Click Edit to allow editing of event data or click Delete to delete the event.

 

When Deleting an event, the event is flagged as Inactive.

Click here to change which events you wish to view.

 

All - View all events irrespective of whether they are Active or not.

Active - View Active events only.

Inactive - View Inactive events only.

Click here to Add or Remove event participants.

 

If you wish to Add a participant, click whether a Member or Non-Member and then you will be asked to either select the member from a list OR enter the Non-Member's First and Last Names as well as a contact number. If there is a fee for the event, you will then be taken to the POS window to finalise payment in the normal manner. After payment, the participant will be added to the list.

 

To remove a participant, first select the participant from the list by highlighting / selecting their details with your mouse. Then click on Remove.

 

You can also print the list of Event participants.

 

Click here to manage the facilities that you wish to reserve for this Event. The following drop down menu opens:

 

 

Click the appropriate option. The appropriate Block Reservations widow will open.

Select allows you to chose which event you wish to view or edit. You can also use the Navigator bar at the bottom of the window.

Click here to mark the event as active (tick) or inactive (cross).

Enter an appropriate name or description of the event here.

Enter a description of no more than 16 characters. This will be used in the facility booking screens.

Enter the name of the person who is managing the event.

The phone number of the person to contact.

Select the top horizontal and bottom horizontal colours that will be used in the facility booking windows by clicking on the dropdown button.

If there is a fee for attending the event, enter the amount here.

 

If you change the fee you will need to double check that any participant who has already paid is charged an adjustment amount if necessary.

Ticking this option will mean that you won't be able to add non-members to the participants list.

Enter the maximum number of people allowed to attend. Leaving this value at 0 [zero] indicates an unlimited number of attendees.

 

Members will not be able to subscribe online once fully subscribed.

You can add or edit the notes in relation to this event by clicking here.

 

Once you have clicked this button, you will be able to edit the notes below. Also a Save and Cancel button will be visible allowing you to save your changes accordingly.

Your notes are visible here.

The bar at the bottom of the window allows you to navigate through the events.

Web Publishing refers to important considerations when publishing Club Events online in real time.

 

Publish	Toggle on or off as to whether you wish the event to be visible on the web
Allow Attendees View	Toggle on or off as to whether you wish to have the list of attendees published on the web
Allow Online Subscriptions	Toggle to allow members to subscribe to events online. If a fee is payable for the event then the member will need to have an account with available credit before they can subscribe.
In this web capture, all the options have been toggled on.
Fully Subscribed Message	If the Event is fully subscribed, you can display a custom message as to what options the member may have. The message must not exceed 300 characters and can include html code. A default message will be automatically displayed if left blank.
No-Subscribe Message	If members are not permitted to subscribe online to this event, you can display a custom message as to what options the member may have. The message must not exceed 300 characters and can include html code. A default message will be automatically displayed if left blank.

 

The list of participants for the event. You edit this list from the Participants item in the top menu.